Do any of these constraints apply? (select all that apply) Data must stay on-premises Server-side integrations required External collaboration is important Power Platform matters to us Strict compliance / data sovereignty
Is the cloud an option for your data? Yes Only with EU residency No Still evaluating
Longest acceptable downtime during a migration? A weekend One night A few hours Zero Not sure
Do any lists or libraries have unique permissions? No, everything inherits A few, and we know which Many, across the estate We have not measured it
At their worst, how many unique permission scopes does a single list or library hold? Under 5,000 Between 5,000 and 50,000 Over 50,000 We have not counted
Does every site have a named administrator who is a person and still reachable? Yes, all of them Most, and we know the exceptions No, or several are service accounts and departed staff We have not checked
Are your sites connected to Microsoft 365 groups? Yes, membership lives on the groups Some are, and some carry direct grants as well No, membership is on the sites We do not know
What external sharing do the sites allow today? Anyone links, no sign-in required Named guests, sign-in required Internal only It varies and we have not mapped it
What is the default sharing link users get? Anyone with the link People in the organisation Specific people We do not know
